Plan Communications

With excerpts from my Project Management Novel, I will illustrate the many processes of the PMBOK.  Here is the sixteenth one: Plan Communications. Use this map to see how this process fits into the scheme of processes.  16 Plan Communications

 

The men nodded and walked off home. “What do tha call this tool, Gwilym?”

“Resource planning. No. There will be other plans we need for resources like stone and wood. How about Human Resource Plan? Yes. I like that. Are you putting it in your book?”

“Aye, Gwilym. The song was getting too hard to rhyme. Would you like to see it?”

Gwilym nodded and Fred showed him the book. He had a page in the front that titled all the tools and each page that followed described the tools in detail. So far, the title page had the following entries:

  1. Charter
  2. Stakeholder List
  3. Project Management Plan
  4. Requirements
  5. Scope
  6. Work Breakdown Structure
  7. Activities
  8. Activity Sequence
  9. Activity Resource
  10. Activity Duration
  11. Schedule
  12. Activity Costs
  13. Budget
  14. Human Resource Plan

Gwilym smiled and shook his head. “Fourteen elements to planning a project! And I still think we’re missing some things. What else can you think of, Fred?”

“It would be nice to plan th’bad things that seem to happen on every project, th’things that always seem to go wrong.”

“I’m not sure if that’s possible, but it bears thinking about. What about the stakeholders? We identified them early and came up with a list of them. What are we going to do about them? How are we going to tell them about the project?”

“I like these matrixes. Why don’t I create one for this, too.”

Fred listed the stakeholders of this project on the x axis and the different communications on the y axis. Project plan, Calendar, Schedule, Budget. “What else, Gwilym?”

“We should have regular meetings with the team to see how things are going. Call them Status Meetings. We should put out Progress Reports for people like Sir Kay to see. He’ll also want reporting on budget.”

Communication Plan

Fred and Gwilym decided how often people would get information and placed notes at the intersection in the matrix. I for as issued, W for weekly, M for monthly, Q for Quarterly.

Fred added the Communications Plan to his Project Management Plan book and Gwilym followed the plan for all their project information.